Expert Planning by Refuge Weddings
Udaipur's most exclusive lakefront wedding address. A palace-style resort with private boat entry across Lake Pichola, indoor and outdoor venues set across landscaped gardens, and a property that only ever hosts one wedding at a time.
◆The Oberoi Udaivilas is not a heritage palace that got converted into a hotel. It was built from scratch in 2002, on land along Lake Pichola, specifically to work as a resort. That distinction matters for a wedding. The domes, courtyards, and reflecting pools look centuries old, but the event infrastructure underneath, power capacity, back-of-house logistics, guest flow between spaces, was designed for exactly this kind of function.
The other thing that sets it apart from most Udaipur palace venues: weddings here run on a full buyout basis. When you book Udaivilas for your wedding, no other guests check in. Your family effectively rents a private palace for the weekend, arriving guests by private boat across the lake instead of through a lobby.
That privacy comes with a size limit. With under 90 rooms, the property comfortably suits weddings between 150 and 300 guests. If your guest list runs larger, that's a conversation to have early, since accommodation and buyout terms are negotiated together, not separately.
Explore weddings we've planned across Udaipur's palace and lakefront properties.
"Oberoi has its own in-house events team. Why do we need an outside planner?" Answer: yes, you still do. The Oberoi events team runs the property well, room blocks, catering coordination, venue turnarounds between functions. That's their job, and they're good at it. What they don't do: design your wedding's visual identity, manage your outside vendors, negotiate your photography and entertainment contracts, or answer to anyone but the hotel.
Add in Udaivilas-specific constraints, in-house catering as the default, a music curfew, no fireworks, a full-buyout structure that ties your room block to your event space, and you have a venue that rewards a Wedding planner In Udaipur who already knows where the flexibility is and where it isn't. Refuge Weddings works for you, not the hotel. Here's what we bring to an Oberoi Udaivilas wedding specifically:
We build your wedding's full visual concept within what the property allows, décor placement across lawns and courtyards, lighting design that works with the architecture instead of against it, and mandap positioning that uses the lake as the backdrop it's meant to be.
Photography, videography, hair and makeup, mehendi, entertainment, coordinated through us as a single point of contact, not split between the hotel's team and a dozen separate WhatsApp threads.
Rajasthani folk performers, a Kalbeliya set for sangeet night, a boat-entry choreography for the couple or the baraat, we curate the cultural layer that turns a nice dinner into an actual event.
Flights into Udaipur, transfers from the airport, room-block coordination across the full buyout, and overflow accommodation if your guest list exceeds the property's room count, we handle the parts the hotel's events team won't.
Marriage registration, drone clearance for aerial photography, and coordination around the venue's own restrictions, we know these before your contract is signed, not after.
Full buyout, catering, décor, and entertainment costs, laid out as one consolidated projection before you commit to a date, built from actual Udaivilas pricing we've seen executed, not a rough guess.
The property offers a mix of indoor halls and open-air lawns and courtyards along Lake Pichola. These are planning-stage numbers, confirm exact seating for your date directly with the hotel's events team, since configuration can shift slightly based on layout.
| Space | Type | Seated | Floating | Best For |
|---|---|---|---|---|
| Front Lawn | Outdoor Lawn | ~400 | ~600 | Reception, large gathering |
| Crescent Garden | Outdoor Lawn | ~150 | ~300 | Sangeet, cocktail evening |
| Poolside | Outdoor | ~120 | ~200 | Intimate dinner, cocktail night |
| Chandra Mahal | Indoor · AC | ~80 | ~110 | Haldi, indoor ceremony |
| Chandra Mahal 1 / 2 | Indoor · AC | ~25 each | ~50 each | Small family rituals |
| Forecourt | Outdoor | — | ~400 | Welcome function, staging |
| Promenade | Outdoor | — | ~100 | Intimate gathering, photos |
Book 10–12 months ahead. Cool, dry weather makes outdoor ceremonies and lawn functions comfortable end to end. This is when the best dates disappear first.
Warmer days, but real savings on room rates and more flexibility on catering packages. Indoor and evening functions work well. A 6–8 month lead time is usually enough.
The Oberoi Udaivilas leans heavily on in-house catering for wedding functions. Outside vendors are occasionally permitted for a specific specialty item, a regional breakfast counter, for instance, but this typically comes with a corkage or setup fee and needs prior approval. Don't build your menu plan around outside caterers before confirming this directly with the hotel.
Expect a genuinely strong kitchen: Indian, continental, and regional specialties, with live counters for sangeet and reception nights. This is one of the areas where the property's reputation is earned rather than marketed.
Both are served. Per-plate pricing typically starts around ₹7,500–₹9,000, excluding taxes, and climbs with menu complexity. GST of 18% applies on top of every hotel charge.
Bar service runs through the hotel's own licensing. Outside alcohol arrangements should be confirmed directly with the banquet team, this is not a standard corkage setup like some other Rajasthan venues.
The Oberoi Udaivilas does not typically charge a separate venue rental fee once you've committed to a full-property buyout, the room block and catering minimums effectively cover venue access. Budget for accommodation, food and beverage, and add-on services as the three real cost centres.
| Function | Recommended Space | Guests | What Drives Cost |
|---|---|---|---|
| Haldi / Puja | Chandra Mahal | 50–100 | Décor, small live music |
| Mehendi | Crescent Garden | 100–200 | Décor, mehendi artists, seating |
| Sangeet | Front Lawn | 150–300 | Entertainment, stage, lighting, catering |
| Pheras (Ceremony) | Poolside / Crescent Garden | 100–250 | Mandap decor, priest, ritual setup |
| Reception | Front Lawn | 200–400 | Catering, décor scale, entertainment |
All figures are indicative and exclusive of GST. Décor, photography, and entertainment are budgeted separately.
Know these before you sign anything, they directly shape how your wedding gets planned.
Weddings at Udaivilas are almost always booked as a full property buyout. You get exclusive use of all rooms and event spaces, no other hotel guests during your dates. This also means your accommodation commitment and event booking happen together, not separately.
Outside catering isn't the norm here. Specialty items may be approved case by case, with a corkage fee, confirm this before you plan around it.
Bar service runs through the hotel's own licensing. Confirm any exceptions directly with the banquet team.
If your original plan included a fireworks finale, build an alternative into the plan now, not two weeks out.
Late-night music generally needs to wind down by around 10 PM due to local noise norms. Plan your sangeet and DJ set-list around this, and confirm exact timing for your dates.
A deposit for makeup and dressing rooms is sometimes required. Ask your planner to confirm the current amount before your final budget sign-off.
Parts of Udaipur near the lake and City Palace fall under restricted airspace. Drone footage needs prior approval from both the hotel and local authorities.
The hotel doesn't handle legal marriage registration. This happens through the Udaipur Sub-Registrar's office, under the Hindu Marriage Act or Special Marriage Act depending on your situation.
Since the whole property books as one unit, your date and room block get confirmed together. Peak season (Oct–Mar) weekends go first.
With under 90 rooms, your final numbers determine whether you need overflow accommodation nearby. Decide this early, not after invitations go out.
A planner reviews the buyout contract, flags the catering and alcohol policies, and confirms what's negotiable before you commit any advance.
If you want any outside specialty vendor, get written approval and the applicable fee structure before you build a menu around it.
Airspace approvals near the lake take time. Start this the moment your date is locked.
Rajasthani folk ensembles and in-demand entertainers for peak season weekends fill up early.
It depends heavily on guest count, number of days, and season, but most full-buyout celebrations for 150–200 guests run somewhere between ₹2.5 crore and ₹6 crore plus taxes. Larger, longer weddings can go well beyond that. Refuge Weddings builds a realistic cost projection once we know your guest list and dates.
For a 3-day celebration with around 150–200 guests, full buyout, accommodation, and catering, expect roughly ₹3.5 crore to ₹6 crore plus taxes. The final number shifts with décor scale and entertainment choices.
A full 7-day celebration with multiple functions, accommodation, and catering for a similar guest count typically starts around ₹10 crore and can go higher depending on scale. Longer stays mean more room-nights and more functions, both of which compound quickly.
Most weddings here work comfortably for 150 to 300 guests, based on room count and lawn capacity. Larger numbers are possible with advance planning and overflow accommodation.
In-house catering is the default for main functions. Outside vendors may be approved for specific specialty items with a corkage fee. Confirm this directly with the hotel before finalising your menu plan.
Yes, through the hotel's own bar licensing. Outside alcohol arrangements aren't standard, confirm any exceptions with the banquet team directly.
Yes, weddings at this property are almost always booked as a full property buyout, giving you exclusive use of all rooms and event spaces for your dates.
We manage the parts the hotel's own team doesn't: creative direction, vendor coordination, cultural programming, permissions, and destination logistics for guests flying in from multiple cities. You get one accountable team for the entire wedding, not just the venue.
A wedding at Udaivilas isn't a booking you make alone. The full-buyout structure, catering and alcohol policies, and destination logistics for guests flying in from multiple cities all need a planner who already knows this property. Refuge Weddings manages all of it. You attend your own wedding.
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